Terms of Service

Last updated: December 19, 2024

1. Acceptance of Terms

By accessing and using HL Service Manager (HLSM), you accept and agree to be bound by the terms and provisions of this agreement. If you do not agree to abide by the above, please do not use this service.

These Terms of Service apply to our premium done-for-you IT service management platform and all related services we provide.

2. Description of Service

HLSM is a premium done-for-you IT service management platform that provides:

  • Complete setup and configuration of your service desk
  • Expert management and 24/7 monitoring
  • Multi-tenant ticket management system
  • Advanced user role management
  • Client dashboard and communication tools
  • Performance analytics and reporting
  • Dedicated support and account management

3. Service Agreement

3.1 Premium DFY Service

Our premium done-for-you service includes:

  • Complete platform setup and customization
  • Ongoing expert management and optimization
  • 24/7 monitoring and technical support
  • Regular performance reviews and improvements
  • White-label branding and custom workflows
  • Training and onboarding for your team

3.2 Client Responsibilities

As a premium client, you agree to:

  • Provide accurate account and contact information
  • Maintain timely payment of service fees
  • Cooperate with setup and onboarding processes
  • Follow security and access guidelines
  • Provide feedback to help improve services

3.3 Service Level Agreement

We commit to maintaining:

  • 99.9% uptime for our managed services
  • 4-hour response time for critical issues
  • 24/7 monitoring and support availability
  • Monthly performance reports and reviews
  • Dedicated account management

4. Payment Terms

4.1 Service Fees

Premium DFY service fees are determined based on:

  • Service complexity and customization requirements
  • Number of users and ticket volume
  • Additional features and integrations
  • Level of support and management required

4.2 Payment Schedule

Payment terms include:

  • Monthly or annual billing cycles available
  • Payment due within 30 days of invoice
  • Late payment fees may apply after 30 days
  • Service suspension for accounts over 60 days past due

4.3 Refund Policy

Given the premium nature of our DFY service, refunds are evaluated on a case-by-case basis. We offer a 30-day satisfaction guarantee for new clients.

5. Acceptable Use Policy

5.1 Permitted Use

You may use HLSM for legitimate business purposes related to IT service management. You agree to use the service responsibly and in compliance with all applicable laws.

5.2 Prohibited Activities

You agree not to:

  • Use the service for any illegal or unauthorized purpose
  • Violate any applicable laws or regulations
  • Infringe on intellectual property rights
  • Attempt unauthorized access to systems
  • Interfere with service operations
  • Upload malicious code or harmful content
  • Share access credentials with unauthorized parties
  • Exceed agreed usage limits or quotas

5.3 Content Responsibility

You are responsible for all content and data processed through our service, ensuring it complies with applicable laws and does not violate third-party rights.

6. Intellectual Property

6.1 Our Rights

HLSM platform, including its original content, features, and functionality, is owned by us and protected by intellectual property laws. Our proprietary methods and processes remain our exclusive property.

6.2 Your Rights

You retain ownership of your business data and content. By using our service, you grant us necessary rights to process and manage your data solely for service delivery purposes.

6.3 White-Label Rights

Premium clients receive white-label rights to present the service under their own branding, subject to the terms of their specific service agreement.

7. Data Protection and Privacy

Your privacy and data security are paramount. Please review our Privacy Policy, which governs our data handling practices and is incorporated into these Terms.

We implement enterprise-grade security measures and comply with applicable data protection regulations including GDPR, CCPA, and industry-specific standards.

8. Service Availability and Support

8.1 Service Commitment

We strive to maintain high service availability and provide prompt support. However, we cannot guarantee uninterrupted service due to factors beyond our control, including:

  • Scheduled maintenance windows
  • Third-party service dependencies
  • Force majeure events
  • Internet connectivity issues

8.2 Support Channels

Premium clients have access to multiple support channels:

  • Dedicated account manager
  • 24/7 technical support
  • Priority email and phone support
  • Emergency escalation procedures

9. Warranties and Disclaimers

9.1 Service Warranty

We warrant that our services will be performed with professional skill and care consistent with industry standards. If services fail to meet this standard, we will remedy the deficiency at no additional cost.

9.2 Disclaimers

Except as expressly stated, our services are provided "as is" without warranties of any kind. We disclaim implied warranties of merchantability, fitness for a particular purpose, and non-infringement to the extent permitted by law.

9.3 Limitation of Liability

Our liability for any claim is limited to the fees paid for services in the 12 months preceding the claim. We are not liable for indirect, incidental, special, consequential, or punitive damages.

10. Confidentiality

We maintain strict confidentiality regarding your business information and data. Both parties agree to protect confidential information shared during the service relationship and not to disclose it to third parties without consent.

11. Termination

11.1 Termination by Client

You may terminate services with 30 days written notice. You remain responsible for fees through the notice period. We will assist with data export and transition planning.

11.2 Termination by Us

We may terminate services for material breach of these Terms, non-payment, or if continued service would violate law or our policies. We will provide reasonable notice except in cases requiring immediate termination.

11.3 Effect of Termination

Upon termination:

  • Service access will be discontinued
  • Data export assistance will be provided (60 days)
  • Confidentiality obligations continue
  • Outstanding fees remain payable
  • Mutual return of confidential information

12. Force Majeure

Neither party will be liable for delays or failures due to circumstances beyond reasonable control, including natural disasters, government actions, pandemics, or infrastructure failures. We will use reasonable efforts to minimize disruptions.

13. Governing Law and Disputes

These Terms are governed by the laws of [Your Jurisdiction]. Any disputes will first be addressed through good faith negotiations. If unresolved, disputes may be submitted to binding arbitration or resolved in courts of competent jurisdiction.

14. Changes to Terms

We may update these Terms to reflect changes in our services or legal requirements. We will provide 30 days notice of material changes. Continued use of services after notice constitutes acceptance of updated Terms.

15. General Provisions

15.1 Entire Agreement

These Terms, together with your service agreement and our Privacy Policy, constitute the entire agreement between parties and supersede all prior agreements.

15.2 Severability

If any provision is found invalid or unenforceable, the remaining provisions continue in effect. Invalid provisions will be modified to achieve the closest permissible effect.

15.3 Assignment

You may not assign these Terms without our written consent. We may assign our rights and obligations with reasonable notice to you.

16. Contact Information

For questions about these Terms of Service, please contact us:

Premium DFY service clients have priority access to legal and compliance support through their dedicated account managers.